Guide to Background Checks!! (Part 2)

Hi everyone, Laura from Nanny Parent Connection here. Last week in my guide to Nanny Background Checks part one, we discussed what a background check is and the different types of Background Checks available. Today in part two, we are going to talk about how to read the background check results, and suggestions for handling certain hits on the background check. Here is what you will see at the top of the background check report. Subject information This section contains personal information about your candidate.

We take privacy and security very seriously, so your candidate’s social security number and birth date will be partially hidden to protect their privacy. Report summary information in this section, you will see a quick summary of any hits that are found, as they relate to the specific components of the Background Check.

Next, you will find the social security number trace set. This component reports your candidate’s Social Security account status. In this section, you will see any name variations for your candidate, and you  will see the status of the social security number for your candidate and the year it was issued.

Finally, you will see any unique jurisdictions or locations in  your candidate’s Social Security account. If you see a hit on your candidate’s Social Security trace, it may be due  to your candidate not having a valid social security number, your candidate not having a valid work authorization to work in the United States, or because of a name change due to marriage identity theft, Etc. Occasionally, a hit will show up on the Social Security Trace,  if the social Social Security Administration has an incomplete file for your candidate. Which can be caused by several things including not having  a unique jurisdiction associated with their social security account. If you see any hits on this section of your report, please contact our expert Background  Check team, and they can help you to determine what caused the hit and what steps to take next.

Our background check support team is easy to reach, and you will speak to a real person. After the social security number trace, you will find information for the motor vehicle record. This part of the background check shows the candidate’s driving history. This information comes directly from the state that your candidate is licensed in. In this section, you will find personal information including your candidate’s  driver’s license number, and their license status whether that’s valid or invalid.

Below that you will find information on convictions violations and accidents. Pay close attention to this section as you will see any speeding ticket,  DUIs, accidents, or other moving violation.

Most of the time if you see an accident listed it’s an at fault accident,  but occasionally some jurisdictions will list those differently. So, what do you do if you see a hit on the Motor Vehicle Record. First, make sure you have already asked your candidate about any accidents tickets or other infractions there might be on their record during that  interview stage if driving is required on the job.

The candidate’s answer should match whatever is found on that driving record. If there are hits on their record and they don’t match what is previously disclosed,  that could be a red flag. For registered plate violations This would be things like expired tabs. This is likely not worth a conversation unless you  see a pattern of these types of violations on the record. For handheld device use, this is cell phone use while driving, look at the date that this offense occurred and review the rules of the road and the expectations surrounding driving children on the job with your nanny candidate.

Expectations should also be outlined in the contract. Look at the dates the offense occurred, again if it’s more recent it’s worth a conversation about expectations driving on the job, and if a pattern has been established, that could be problematic. For any accidents look at the dates again,  if the accidents happened years ago, that may not warrant a conversation. If the accidents were more recent, it’s worth a conversation to establish some context. And if there is a pattern of accidents that of course may be a deal breaker  if you need driving on the job with your nanny.

If you really like a candidate but would still like to move forward,  and you want to address and mitigate any accident potential in the future, ask your candidate if they would be willing to take a defensive driving course. It will build the candidate’s driving skills, and it will help give you peace of mind. For DUIs Not only should this have been mentioned proactively  by the Nanny candidate during the interview phase, but they should also have provided some context. For example, how long ago that happened, any lessons learned, Etc.

If the candidate would be driving your own car on the job,  this may make adding them to your car insurance more expensive.

And for many families, having a DUI on the driving record could be a non-starter. If the driver is not found, or they have an invalid driver’s license listed,  scan down several lines and see if they have a valid ID card. It may be that perhaps they don’t have a valid driver’s license and only have an ID card instead. If a state issued ID card is not listed, make sure to check the driver’s license at the top of the number and compare it to the driver’s license number that your candidate entered in the information process. May be that your candidate input an incorrect number during that process.

If this is the case please contact our background check  team so that they can work with you to run a replacement Motor Vehicle Record Search. Remember, even though your candidate may not be driving your children, their driving history can be a good indicator for how mature and responsible your candidate is. For the County Criminal Record Search This is by far the most important section along with the national sex offender search. In this section, you will find any hits related to the criminal history that your candidate may have. But remember, most states only go back seven years.

If your candidate was convicted of a crime 20 years ago, depending on the state,  this information may not show up on the report. In the County criminal records section, you will find records of any misdemeanors,  gross misdemeanors, or felonies associated with your candidate. Such as shoplifting, DUI, drug convictions, robbery, and probably the most important hit that parents are looking for, domestic elder or child abuse.

You will also see any probation, financial penalties, and jail time associated with that hit. If you see hits in this section, you need to determine what you and your family are or are not comfortable with.

Obviously, if you see something serious you may decide that this candidate is not the right fit for your family. However, if you see something like a minor in possession, or perhaps a DUI conviction from years ago. Keep in mind that we all make mistakes in life at times, it is very important to remember that if this candidate disclosed that information to you previously, it demonstrates maturity responsibility and growth. Whereas if it’s not disclosed upfront, this would demonstrate lack of growth, lack of professionalism, and lack of responsibility. As with hits in any other section of the Background Check, it’s important to consider when the offense occurred, an offense that happened seven years ago might be something the candidate has grown from and very much moved on on from, versus something that happened only a year or two ago.

The national criminal record database search is the final component. The NCRD searches nearly 1 billion offense records from the FBI, U.S Marshal, Customs, DEA, Secret Service, and the Department of Justice. The NCRD search does not include County criminal records, but it does include the national sex offender search. If a hit is found on this search,  again, the candidate should have disclosed the offense proactively.

Obviously, a sex offender hit is a non-starter. For any other types of hits, you will need to trust your gut and determine  if your family is comfortable working with that candidate inside your home. As you can see, a background check can  give invaluable insight into your candidate’s background, and it could even shed some light on the type of care provider your candidate might be. Remember, this person will be working inside of your home with your children. I’m sure you can see now why it’s important to never skip running a background check on your candidate, and if you’re still not convinced don’t miss hearing about these parents near miss on the candidate she almost hired, by watching this video!

https://allsolutionsnetwork.com/cgi-bin/d2.cgi/JA72661/moremoney2.htm

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